Tagged: software

Mathis Lohaus

Paper Stacks vs. Android Apps

copy paper
According to Wikimedia, this is what a typical stack of paper looks like… (CC-BY-SA) Jonathan Joseph Bondhus

A couple of weeks ago, I got frustrated by the various stacks of papers in my apartment and on my desk in the office. That’s when I decided to give the “paperless office” a new shot. This post is a progress report on my revival of that early 2000’s buzz word. Apologies for the nerdy technical details …

Discovering & filing

When new information enters my “academic workflow”, it is often in the form of digital journal articles. Avoiding paper is obviously easy in this case: just don’t print that stuff! The same goes for working papers sent to me by email.

But what about books? My solution so far is to scan the relevant sections and then run a simple OCR software (in my case: ABBYY PDF Transformer). This way, I end up with PDFs that allow for full-text search. Archive material? Don’t bother with making hard copies to carry home. Instead, I take pictures with my smartphone, which I can later run through the same PDF routine. From my limited experience, it seems that specialized apps for your phone (to help with contrast and straighten the image) are unnecessary, but ask me again after 1,000 pages…

No matter what files we’re talking about, they all go to my Dropbox folder – but you could of course use any of the many competitors. The crucial things is to have all data synchronized on all devices, so I never need to think about how to access it. For sensitive information and for my Citavi database (which according to the publisher might get corrupted if put directly in a shared folder), I use an encrypted virtual device that is also located in the sync folder. This means that on every computer with Citavi, I also have Truecrypt (For some people, a web-based citation management might be better, and I plan to transition to that eventually).

Reading & annotating

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